Registrar’s Office


Name of Service:Enrolment
Schedule of Availability of Service:Enrolment Period 8:00 a.m. to 5:00 p.m. (No Noon Break)
Who may avail of the service:All Freshmen, Transferees, Old/Returning Students
What are the requirements:For first year students

Form 138-A
Certificate of Good Moral Character
Photo Copy of Birth Certificate
2 Copies 2” x 2” I.D. colored picture
1 Copy 1” x 1” I.D. colored picture
Medical Certificate
Chest X-Ray Result (if necessary)
Stool Exam. Result (for Food Tech./HM students only)
CBC Result (Optional)
ISHIHARA Test Result (if necessary)
Audiometry Test Result (if necessary)
HEP B Test Result (if necessary)
For transferees
Certificate of transfer credentials
Transcript of Records (informative copy)
Item Nos. 2-12 of A
For old returning students
Accomplished student’s clearance
Rating Slip
StepClientService providerDurationIn ChargeFeesForm
1Submit evaluation form issued by Students Affairs Office (SAO)
Receive evaluation form and issue registration form5 mins.Registrar’s Staff
RO Form 1
2Fill up registration form
RO Form 1
3Go through the enrollment process
20-30 mins.
Go to the EDPEntry student’s data permanent record
EDP In-charge
Proceed to the School ClinicConduct Physical Examination and collect PTGEAI and Medicare Fee (CVSCAFT only)
Medical Officer / Public Health Nurse
Proceed to the Guidance OfficeGive copies of Student’s Inventory Form and Student’s with Special Needs Form and let student fill up the formGuidance CounselorStudent’s Inventory Form
Proceed to the Dean’s officeDean assessed, approved and signed the enrollment form.Dept. Dean
4Submit accomplished form
Evaluate / Validated accomplished form5 minRegistrar’s StaffRO Form 1
5Issue students copy of the enrolment form2 minRegistrar’s StaffRO Form 1
6Assess the number of pages to be paid to the cashier1 minRegistrar’s Staff

Name of Service:Processing of TOR / Diploma / Form 137-A / Certifications
Schedule of Availability of Service:Monday to Friday /  8:00 a.m. to 5:00 p.m. (No Noon Break)
Who may avail of the service:All students/graduates of CSCST
What are the requirements:Student’s Clearance
Documentary Stamp (1 stamp per document)
Authorization Letter (if by proxy)
Colored 2” x 2 “ I.D. Picture (1 copy)
StepClientService ProviderDurationIn ChargeFeesForm
1Submit evaluation form issued by Students Affairs Office (SAO)Receive evaluation form and issue registration form5 mins.
Registrar’s Staff
2Submit the priority number and get the request form Issue request form  1 min  Registrar Staff  RO Form 13
3Fill up request form and submit together with student’s clearance Receive accomplished form together with student’s clearance 1 min Registrar Staff
RO Form 13
4AFor Regular Programs, the counter clerk will turn over the  request form to the retrieval of records Retrieve the records 10-45 min Registrar Staff
4BFor Special Programs, the counter clerk give the accomplished form to the in charge for him to get the permanent record from the Department/College Dean then proceed to 6, 7 and 8
5Assess the number of pages to be paid to the cashier 1 min Registrar Staff
6Pay the corresponding fees to the cashier

Cashier Payment varies and in accordance with BOT  Approved Resolution No. 14, series 2007
TOR: for Official Use P55/page
TOR for Evaluation Purposes P30/page
Certification P35
Diploma: P165
7Submit O.R. Issue claim slip of requested record/s 2 min Registrar Staff
8Present the claim slip on the scheduled date Release the requested documents 10 min Registrar Staff