Registrar’s Office


Name of Service:


Schedule of Availability of Service:

Enrolment Period 8:00 a.m. to 5:00 p.m. (No Noon Break)

Who may avail of the service:

All Freshmen, Transferees, Old/Returning Students

What are the requirements:

For first year students

* Form 138-A
* Certificate of Good Moral Character
* Photo Copy of Birth Certificate
* 2 Copies 2” x 2” I.D. colored picture
* 1 Copy 1” x 1” I.D. colored picture
* Medical Certificate
* Chest X-Ray Result (if necessary)
* Stool Exam. Result (for Food Tech./HM students only)
* CBC Result (Optional)
* ISHIHARA Test Result (if necessary)
* Audiometry Test Result (if necessary)
* HEP B Test Result (if necessary)

For transferees

* Certificate of transfer credentials
* Transcript of Records (informative copy)
* Item Nos. 2-12 of A

For old returning students

* Accomplished student’s clearance
* Rating Slip

How to Avail Service

StepClientService ProviderDurationIn ChargeFeesForm
1Submit evaluation form issued by Students Affairs Office (SAOReceive evaluation form and issue registration form5 mins.Registrar’s StaffRO Form 1
2Fill up registration formRO Form 1
3Go through the enrollment process 20-30 mins.
Go to EDPEntry student’s data permanent recordEDP In-charge
Proceed to the School ClinicConduct Physical Examination and collect PTGEAI and Medicare Fee (CVSCAFT only)
Medical Officer / Public Health Nurse
Proceed to the Guidance Office Give copies of Student’s Inventory Form and Student’s with Special Needs Form and let student fill up the form Guidance CounselorStudent’s Inventory Form
Proceed to the Dean’s office Dean assessed, approved and signed the enrollment form. Dept. Dean
4Submit accomplished formEvaluate / Validated accomplished form 5 min Registrar’s Staff RO Form 1
5Issued students copy of the enrollment form2 minRegistrar’s StaffRO Form 1
6Assess the number of pages to be paid to the cashier1 minRegistrar’s Staff
Name of Service: Processing of TOR / Diploma / Form 137-A / Certifications
Schedule of Availability of Service: Monday to Friday /  8:00 a.m. to 5:00 p.m. (No Noon Break)
Who may avail of the service: All students/graduates of CSCST
What are the requirements: Student’s Clearance
Documentary Stamp (1 stamp per document)
Authorization Letter (if by proxy)
Colored 2” x 2 “ I.D. Picture (1 copy)

How to Avail Service

Step ClientService ProviderDurationIn ChargeFeesForm
1Get priority no.Provide priority no.1 min Registrar Staff
2Submit the priority number and get the request formIssue request form 1 min Registrar StaffRO Form 13
3Fill up request form and submit together with student’s clearanceReceive accomplished form together with student’s clearance1 min Registrar StaffRO Form 13
4AFor Regular Programs, the counter clerk will turn over the  request form to the retrieval of recordsRetrieve the records10-45 minRegistrar Staff
4BFor Special Programs, the counter clerk give the accomplished form to the in charge for him to get the permanent record from the Department/College Dean then proceed to 6, 7 and 8
5Assess the number of pages to be paid to the cashier1 minRegistrar Staff
6Pay the corresponding fees to the cashierCashier Payment varies and in accordance with BOT  Approved Resolution No. 14, series 2007TOR: for Official Use P55/page
TOR for Evaluation Purposes P30/page
Certification P35
Diploma: P165
7Submit O.R.Issue claim slip of requested record/s2 minRegistrar Staff
8Present the claim slip on the scheduled dateRelease the requested documents10 minRegistrar Staff

Feedback and Redress Mechanisms

Please let us known how we have served you by doing any of the following:

  1. Accomplish our Feedback From available in the offices and put in the drop box at the the “Mamamayan Muna in Action” Center.
  2. Send your feedback through e-mail (

Talk to our OFFICER OF THE DAY If you are not satisfied with our service, you written/verbal complaints shall immediately be attended to by the Officer of the Day at the Public Assistance and Complaints Desk.

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